Top Fireflies Alternatives in 2026

Fathom is the closest thing to a no-catch free alternative to Fireflies. Its Free plan never expires and includes unlimited recordings and transcripts, unlike Fireflies' 400-minute-per-team storage cap. The tradeoff sits in advanced AI: Ask Fathom and the fuller summary format only run on your first 5 calls a month for free users, then reset next month, no credit purchases involved. Paid tiers add CRM sync to Salesforce and HubSpot plus call-coaching scorecards on the Business plan, competing directly with the parts of Fireflies sales teams use most. Team and Business both require a 2-seat minimum, so solo leads can't buy team features alone, and third-party trackers report steep price jumps at renewal, up to 111% for SMB contracts. Still, for a team tired of watching Fireflies AI credits run dry mid-quarter, Fathom's model is simpler to budget around.

Grain is built for the same sales and CS motion Fireflies targets, and it prices around who actually records rather than who watches. Viewer seats are free forever, so a manager reviewing ten reps' calls doesn't need ten paid licenses, only the reps who record need to pay. Business tier, $29/seat/month billed annually, adds HubSpot and Salesforce sync, AI coaching flags, and deal pipeline tracking with topic and momentum trackers, going further into revenue intelligence than Fireflies offers out of the box. The Free plan allows unlimited meetings up to 45 minutes with unlimited notetaker seats, more generous than Fireflies' 400-minute team cap. The catch: per-seat cost climbs fast once most of your team also needs to record, and some users report losing access to past recordings after downgrading with no clear published policy.

tl;dv fits sales teams that want structured coaching baked into the recorder itself. Its Business plan checks calls against playbooks like MEDDIC, BANT, and SPIN, flags objections, and helps explain won or lost deals, a layer Fireflies doesn't build natively. Pro, at $18/seat/month annually, covers unlimited AI notes and unlimited integrations including CRM sync via Zapier, closer in price to Fireflies' Business tier at $19/seat/month annually than to Fireflies Pro at $10. The free plan is thinner than it looks: recordings auto-delete after 3 months and AI summaries cap at 10 for the account's entire lifetime, versus Fireflies' 400-minute rolling storage. Paying monthly nearly doubles the per-seat price on every tier, so this only pays off if you commit annually. For teams that already run a formal sales process, the built-in playbook coaching is the real reason to switch.

Otter is the most direct like-for-like swap for Fireflies: both started as straightforward call transcribers and are now pushing into AI chat over your meeting history. Otter's 2026 additions, a private AI Chat and MCP connectors to Gmail, Drive, Notion, Jira, and Salesforce, mirror what Fireflies' AskFred and CRM sync try to do. Otter publishes exact prices for Basic, Pro, and Business, so you know the cost before you sign up. But Enterprise is quote-only and sold through a demo call, while Fireflies lists a concrete $39/seat/month price for its own Enterprise tier, so Fireflies is actually the more price-transparent of the two once you're shopping at the top. Otter also quietly cut its Pro plan's monthly transcription minutes from 6,000 to 1,200 without lowering the price, and support is email-only with no phone or live chat. Otter is also a named defendant in a consolidated federal class action alleging it recorded meeting participants without consent, worth weighing before you route external guest calls through it.

Circleback trades Fireflies' free tier for stronger automation. There is no free-forever plan, just a 7-day trial, but from day one Individual, $25/seat/month billed monthly, pushes notes and action items into 1,000+ apps automatically, and it captures in-person conversations through a desktop app, not just video calls, which Fireflies doesn't do. Team tier adds shared meeting libraries and cross-meeting search comparable to Fireflies' AskFred. Support is a real weak spot: at least one Trustpilot reviewer describes a chatbot-only support flow with no way to open a ticket, even to report a crash, a contrast with Fireflies' more conventional support channels. For a founder or small team that wants meeting notes to trigger real automations without a big workflow tool, Circleback is worth a look, but budget for zero free tier.

Granola works nothing like Fireflies day to day, which is exactly why some teams switch. Instead of a bot joining your call, Granola transcribes quietly in the background while you type your own rough notes, then rewrites them into a clean summary once the meeting ends, so there's no visible recorder in the room. Business tier costs $14/seat/month with no annual discount, so it's pricier than Fireflies Pro's $10/seat annual rate, though still cheaper than Fireflies billed monthly at $18. It includes Notion, Slack, and HubSpot integrations. The tradeoffs are real: there's no audio or video playback to double-check a transcription error, speaker attribution gets shaky past four people on a call, and by default your calls train Granola's model unless you opt out. This fits founders and reps who already jot notes during calls more than teams that want Fireflies' CRM-sync depth or full recordings.

Read AI's pitch is meeting analytics on top of the transcript, scoring talk-time balance and sentiment as a built-in, always-on feature rather than something gated behind a credit grant like Fireflies uses for its own sentiment analysis. Pro, at $15/seat/month annually, bundles premium integrations, Notion, Salesforce, HubSpot, Jira, Confluence, into the entry paid tier, and it now works as a Claude connector with prebuilt Skills for deal-health reporting. But licensing is strictly per person, so covering a whole team costs more than Fireflies' comparable seat pricing once you add it up. The bigger issue is trust: Read AI's Trustpilot rating sits around 1.4 out of 5 from roughly 87 reviews, mostly people whose meetings the bot joined without consent, and schools including Chapman, Tufts, and UW-Madison have blocked it outright. Worth the analytics if your team is fully bought in, risky if you record calls with people outside your org.